Let’s face it: tax compliance is no one’s idea of fun. And with Spain’s new VeriFactu system raising the bar for invoicing standards, staying compliant can feel overwhelming — especially if you're a freelancer or small business owner juggling it all on your own.
That’s why we’ve built full VeriFactu compliance directly into the Xolo platform. No extra steps, no plugins, no panic. You can stay hassle-free knowing that, with Xolo, your invoices will meet the latest AEAT requirements — automatically. You don’t have to lift a finger.
"VeriFactu is rewriting Spain’s freelance playbook—and Xolo’s e‑invoicing‑first platform is on it from day one, with real‑time submissions, API‑powered tax reporting and automated checks built into our core. Fully automated, hassle‑free invoicing is here—and you can start today. This marks another step towards our goal of keeping self-employment radically simpler and genuinely stress-free."
— Sebastien Requiem, Xolo’s CTO
Still struggling to understand what VeriFactu is?
You're not alone. Let's break it down simply.
Think of VeriFactu as a new set of digital rules from the Spanish Tax Agency (AEAT). The goal is to make every electronic invoice secure, verifiable, and transparent. Essentially, it's a system designed to ensure that once an invoice is created, it cannot be secretly altered or deleted.
The main goals are:
- Fight tax fraud: By creating a clear, unchangeable record of all transactions, it becomes much harder to hide income.
- Increase transparency: Both you and the tax authorities have a verifiable record of every invoice.
- Simplify tax audits: The standardized system makes it easier for the AEAT to check records, which can mean fewer headaches for compliant businesses.
Who needs to use it and when?
The transition is mandatory, and the deadlines are not a distant future - they've already begun.
🗓 July 29, 2025: All invoicing software providers, like Xolo, must ensure their systems are fully compliant.
🗓 January 1, 2026: It becomes mandatory for incorporated companies (Sociedades Limitadas)
🗓 July 1, 2026: It becomes mandatory for all freelancers (autónomos)
What does this actually mean for you?
The biggest takeaway is this: creating invoices with non-compliant tools like Microsoft Word, Excel, or basic PDF generators will no longer be legal once the rules apply to you. You must use invoicing software that is officially VeriFactu-compliant. With Xolo, you are already compliant today.
Beyond compliance: the benefits of VeriFactu with Xolo
While the new rules are mandatory, the VeriFactu system also brings clear advantages for your business—and with Xolo, they are effortless to achieve.
- Greater legal security: Your invoices are registered and validated by the Tax Agency in real time.
- Guaranteed traceability & trust: Every invoice has a digital footprint (hash) that ensures its authenticity and prevents subsequent modifications.
- Fewer risks during inspections: By automatically sending invoices to the Tax Agency (Hacienda), you reduce the margin for error or suspicion of alterations.
- Automatic compliance: With Xolo, you don't have to worry about anything technical. The entire workflow is integrated and adapted to the law.
- No changes to your day-to-day: You will continue to issue invoices from the platform as always, but now with official backing.
- Time savings: You won't need external tools or to send anything manually to the AEAT (Spanish Tax Agency).
- Secure storage & peace of mind: We securely store all your invoice data for the legally required period, protecting you and giving you easy access during potential audits.
In summary, more control, more peace of mind, and without complicating your life. You only need to focus on what matters: your work. 🚀
“The challenge wasn't simply to become compliant, but to do so without altering the user experience our freelancers trust. Our development philosophy is to absorb legal complexity so our users don't have to. With this integration, we've upheld that promise, ensuring our freelancers can continue to run their businesses confidently, leaving the bureaucratic hurdles to us.”
— Irina García, Xolo’s Head of Operations
Avoid costly fines from Hacienda
Staying on the right side of the new invoicing rules isn’t just good practice — it’s essential to avoid steep penalties from Hacienda. If you're a freelancer, mark this date: July 1, 2026. That’s your deadline to be fully VeriFactu compliant.
Failing to meet the requirements could cost you in two ways:
💸 A fixed fine of €50,000 per year for using invoicing software that doesn’t meet VeriFactu standards.
💸An additional fine of up to €10,000 for not issuing or receiving proper B2B e-invoices under the Ley Crea y Crece.
And yes — these fines stack. That means you could be looking at €60,000 in total for simply using the wrong tool to send the wrong type of invoice.
The good news? You can get ahead of the deadline starting today. With Xolo, you’ll be VeriFactu-ready from the get-go — no stress, no fines, no surprises.
Why are Freelancers choosing Xolo?
✔️ 100% automated legal compliance
Forget complex requirements or fears of hefty fines. Every invoice you send with Xolo is 100% legal and audit-ready.
✔️ Everything in one place
No need to buy extra software or hire an accountant. VeriFactu integration comes included with your Xolo plan, alongside tax filing and expert support.
✔️ More trust, less stress
Your clients can easily verify the authenticity of every invoice, boosting your professional image and protecting you from disputes.
Ready to invoice without stress?
VeriFactu isn’t just the future—it’s the law. But with Xolo, it’s also a no-brainer. Say goodbye to technical headaches, extra paperwork and compliance anxiety. Say hello to peace of mind.
👉 Join Xolo today and let us handle the bureaucracy, so you can focus on growing your business.